ALL SETUP STEPS SEQUENCE

 

GL setups

currency
calendar
chart of accounts
> segments
>segment values
create business group from HRMS
Create Ledger using step1 details
Create new GL Responsibility
Set profile option ‘GL:LEDGER NAME’ with new Ledger
Set Following profile options for GL responsibility:

HR BUSINESS GROUP
HR SECURITY PROFILE
HR USER TYPE
GL LEDGER NAME

Create new User and add above responsibility & Sys admin resp
Login to GL resp and OPEN PERIODS
Create a sample journal and save
Create new HR Responsibility
Set Following profile options for HR responsibility:

HR BUSINESS GROUP
HR SECURITY PROFILE
HR USER TYPE
GL LEDGER NAME

Define Legal Entity
Assign LE to Ledger
Define New Operating unit

1. GL > setup > fin > Acc setup mgr > Accounting setup
ledger name > update ac options >
>operating unit > update > add operating unit >apply > complete

OR
2. INV > ORGANIZATION > OU
OR
HR > WORK STRUCTURES > ORGANIZATION

Run ‘ REPLICATE SEED DATA’ program for each ‘operating unit’
sys admin resp > view >request
Define Inventory resp , & Add to User
Set profile option for ‘INVENTORY RESP’

HR BUSINESS GROUP
HR SECURITY PROFILE
HR USER TYPE
GL LEDGER NAME
MO OPERATING UNIT

INV resp > Define WDC ( Work day calendar) >save >tools >build

This is used in INVENTORY ORGANIZATION setup

Define Inventory Org from HR Resp or INV org’s

HR>Workstructures > organization >description

Define following responsilities and Add to the User :

PO
AP
AR
OM
FA
CM
EBT
Iexp
IE auditor

Set following Profile options for above responsibilities

HR BUSINESS GROUP
HR SECURITY PROFILE
HR USER TYPE
GL LEDGER NAME
MO OPERATING UNIT
MO SECURITY PROFILE

 

PO setups

Financial options
PURCHASING OPTIONS
Receiving Options
create HR organization

(used if you are creating positions and position hierarchy)

create job

(used in positions,approval groups & assignments)

Create Approval group &
 Approval assignment

(To define what all documents can a Approval group representing a job can approve)

Define employee with emp name
> Assign job
convert employee into buyer by
>creating user and converting to a buyer by assigning him the employee name defined in above step
Login to PO >SETUP>
Create Document types
>Blanket Purchase Agreement
>Contract Purchase Agreement
>Planned Purchase order
>Standard Purchase Order
>Blanket Release
>Scheduled Release
>Internal requisition
>Purchase requisition
Create supplier( assign address book, site, OU,invoice & payment currency , & payment methods,payment terms)
Item Creation
> define item categories flexfield structure like family,class,etc
> Assign segment values to structure
> Define item
Define sub inventory( if you want)
open periods
> GL,PO,INV,AP
check on hand availability of a item
Requisition
RFQ
Quotation
quote analysis
TYPES OF PURCHASE ORDERS (4)

>STANDARD PO
>CONTRACT PO
>PLANNED PO
>BLANKET PO

create PURCHASE RETURNS
 PO RECIEPTS
Types
1 Direct delivery
2 Standard
3 inspection
1 Direct delivery Receipts
step 1 create standard PO > shipments > Receving controls > Receipt routing : Direct delivery
step 2 Create Receipt on above PO
step 3 verify Receiving control in PO
step 4 Verify On hand availability in Inventory
2 Standard Receipt
step 1 create standard PO
step 2 Create reciept
step 3 verify Receiving transaction summary
step 4 verify Final destination
step 5 verify Receiving transaction summary
3  Inspection
1 PO
2 RECEIPT
3 Receiving Transaction summary > check status
4 Receiving Transaction > inspect > accept or reject items
5 Receiving Transaction summary > check status >transactions > select accepted items to be delivered
6 Receiving Transaction summary > check status
23 create PURCHASE RETURNS
STEPS
1 Check on hand availability of an item
2 Create & approve Purchase order : 19
3 Create receipt for PO  : 19
4 Check on hand availability of an item
5 create PURCHASE RETURNS on PO : 19
PO > RECEIVING > RETURNS
6 Check on hand availability of an item

AP setups

FINANCIAL OPTIONS
PAYABLE OPTIONS
PAYABLE SYSTEM OPTIONS
Open periods GL,AP
PAYMENT WORKBENCH
PRE REQ setups
Accounting methods
>Accrual method
>Cash Method
Create Bank ,branch and bank account
Create payment document
Invoice types
STANDARD
DEBIT MEMO
CREDIT MEMO
PREPAYMENT
MIXED INVOICE
EXPENSE REPORT
RETAINAGE RELEASE
TRANSPORT INVOICEApart from these there are invoices like
Adjustments
PO MATCHING of  INVOICE
QUICK MATCH

SELF BILLING

CORRECTION INVOICE

RECURRING INVOICE

INTEREST INVOICE

WITH HOLDING TAX INVOICE

Payment method
>single Payment
>Batch payment
payment types (3)
>Quick
>manual
>Refund
Create payment terms
Create distribution set
>Full
>skeleton
Create Standard invoice
>standard Invoice with PO
>With payment terms
>with distribution set
>with scheduled payment terms
>without PO
Invoice types

>Debit memo
>Credit memo
>Prepayment
>Mixed invoice
>Expense report with and without prepayment
>Retainage release
>withholding tax invoice
>self billing invoice
>Recurring invoice
>Interest invoice

Payment manager setups
EBT setup steps
invoice batches
invoice cancellation
Stop & release payments
VOID payment
REISSUE payment
Supplier Merge

AR Setups

1. Flexfields
a. Sales tax location Flexfields
b. Territory Flexfield
c. Add values to Flexfields
d. Run >Validate application accounting definition program
1. System options
2.Remit to address
– Needed for invoice lines ..address defaulted
– Remittance
– Invoice print
3. Payment terms
4. Auto accounting
5. OM sytem parameters
6. Customer creation
– Sites
– Link sites to OU
7. Default customer profile class
8. Party tax profile
– For Receivable activity
– and to link OU with TAX
9. Transaction type
10. Transacton source
11. Receivable activities
EBT setups
12.
-Create bank ,branch, bank acs
– Receipt class
13. Check customer balance before and after payment
14. Invoice work bench

Debit memo
Credit memo
On account credit memo
Deposit Transaction type
Guaranteee transaction type
Chargeback

15. Creating Receipt
16. Miscellaneous

Transaction batch
Transaction deletion
Receipt batch

Auto cash rule set
Miscellaneous receipts
Receipt reversal
Write off
Remittance
REFUND
Refund for credit memo
Balance bill forwarding (BFB)

 

FA SETUPS

1 Asset calendar
2 Prorate calendar
3 BOOK creation ( CORP , STAT)
4 Asset categories
5 Location
6 security rule
7 security profile

 

 

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