PO AP setup steps

PO SETUPS SEQUENCE 

PURCHASING OPTIONS
Receiving Options
Document Types
Create JOB
Define employee
Converting employee into a buyer
Assigning ‘login username’ to  Employee
Create Position
Create Position hierarchy
Approval group
Approval assignment( OU)
Define supplier
DEFINE ITEM
check on hand availability of a item
Define Sub inventory
OPEN PERIODS
Open periods in GL
PURCHASE ORDER
Receipt
How to cancel / close a new PO
create PURCHASE RETURNS
Auto create
Autocreate quotation from RFQ > Copying RFQ to quotation
Autocreate RFQ from REQUISITION

 

 

PO setups
Financial options
PURCHASING OPTIONS
Receiving Options
 
create HR organization

(used if you are creating positions and position hierarchy)

create job

(used in positions,approval groups & assignments)

 
Create Approval group &
 Approval assignment

(To define what all documents can a Approval group representing a job can approve)

Define employee with emp name
> Assign job
convert employee into buyer by
>creating user and converting to a buyer by assigning him the employee name defined in above step
Login to PO >SETUP>
Create Document types
>Blanket Purchase Agreement
>Contract Purchase Agreement
>Planned Purchase order
>Standard Purchase Order
>Blanket Release
>Scheduled Release
>Internal requisition
>Purchase requisition
Create supplier( assign address book, site, OU,invoice & payment currency , & payment methods,payment terms)
Item Creation
> define item categories flexfield structure like family,class,etc
> Assign segment values to structure
> Define item
Define sub inventory( if you want)
open periods
> GL,PO,INV,AP

18aug16


check on hand availability of a item

Requisition
RFQ
Quotation
quote analysis

 

TYPES OF PURCHASE ORDERS (4)


STANDARD PO

steps

font-family: “Times New Roman”
step 1 : PO form > header details
step 2 :PO > LINE DETAILS
step 3 :> Shipment button > shipment tab details
step 4 :> Shipment button > Distribution button
step 5 :> Save & approve

31aug16


CONTRACT PO

 1.Create CONTRACT PO : 4 ,with just supplier name and agreed amt but without item,qty,price  
2.Create new standard PO,add suppleir then  go to reference doc Tab
, add CONTRACT PO num : 4 ,add item details ,shipments,distributions
3.approve  

PLANNED PO

Planned PO

1. Create a planned PO by taking type as ‘plannned PO’ say PO num : 10 (with shipment, distribution, , approve,
2. Create schedule release document
Mention PO num : 10 (from step 1)
status incomplete
save , approve
3. verify release in PO form
4. create receipt
5. verify on hand availability


Blanket PO steps

1. Create blanket PO with type : Blanket purchase order
PO num : 11

2. Create PO release document with PO num : 11

3. verify release PO in PO form : 11

Blanket PO steps

1. Create blanket PO with type : Blanket purchase order
PO num : 11

2. Create PO release document with PO num : 11

3. verify release PO in PO form : 11

 19aug16
create PURCHASE RETURNS
 PO RECIEPTS
Types
1 Direct delivery
2 Standard
3 inspection
1 Direct delivery Receipts
step 1 create standard PO > shipments > Receving controls > Receipt routing : Direct delivery
step 2 Create Receipt on above PO
step 3 verify Receiving control in PO
step 4 Verify On hand availability in Inventory
2 Standard Receipt
step 1 create standard PO
step 2 Create reciept
step 3 verify Receiving transaction summary
step 4 verify Final destination
step 5 verify Receiving transaction summary
3  Inspection
1 PO
2 RECEIPT
3 Receiving Transaction summary > check status
4 Receiving Transaction > inspect > accept or reject items
5 Receiving Transaction summary > check status >transactions > select accepted items to be delivered
6 Receiving Transaction summary > check status
23 create PURCHASE RETURNS
STEPS
1 Check on hand availability of an item
2 Create & approve Purchase order : 19
3 Create receipt for PO  : 19
4 Check on hand availability of an item
5 create PURCHASE RETURNS on PO : 19
PO > RECEIVING > RETURNS
6 Check on hand availability of an item

 

AP setups
FINANCIAL OPTIONS
PAYABLE OPTIONS
PAYABLE SYSTEM OPTIONS
Open periods GL,AP
PAYMENT WORKBENCH
PRE REQ setups
Accounting methods
>Accrual method
>Cash Method
Create Bank ,branch and bank account
Create payment document
Invoice types
STANDARD
DEBIT MEMO
CREDIT MEMO
PREPAYMENT
MIXED INVOICE
EXPENSE REPORT
RETAINAGE RELEASE
TRANSPORT INVOICEApart from these there are invoices like
Adjustments
PO MATCHING of  INVOICE
QUICK MATCH

SELF BILLINGCORRECTION INVOICERECURRING INVOICEINTEREST INVOICEWITH HOLDING TAX INVOICE
Payment method
>single Payment
>Batch payment
payment types (3)
>Quick
>manual
>Refund
Create payment terms
Create distribution set
>Full
>skeleton
Create Standard invoice
>standard Invoice with PO
>With payment terms
>with distribution set
>with scheduled payment terms
>without PO
Invoice types

>Debit memo
>Credit memo
>Prepayment
>Mixed invoice
>Expense report with and without prepayment
>Retainage release
>withholding tax invoice
>self billing invoice
>Recurring invoice
>Interest invoice

Payment manager setups
EBT setup steps
invoice batches
invoice cancellation
Stop & release payments
VOID payment
REISSUE payment
Supplier Merge
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