PO & AP setup steps

PO Setup steps

 (striked out are done)
  1. “Financial options
    PURCHASING OPTIONS
    Receiving Options”
  2. create HR organization(used if you are creating positions and position hierarchy)”
  3. “create job      (used in positions,approval groups & assignments)”
  4.  Create Approval group &
  5. ” Approval assignment(To define what all documents can a Approval group representing a job can approve)”
  6. Define employee with emp name
  7. > Assign job
  8. “convert employee into buyer by
    >creating user and converting to a buyer by assigning him the employee name defined in above step”
  9. “Login to PO >SETUP>
    Create Document types
    >Blanket Purchase Agreement
    >Contract Purchase Agreement
    >Planned Purchase order
    >Standard Purchase Order
    >Blanket Release
    >Scheduled Release
    >Internal requisition
    >Purchase requisition”
  10.  Create supplier( assign address book, site, OU,invoice & payment currency , & payment methods,payment terms)
  11.  “Item Creation
    > define item categories flexfield structure like family,class,etc
    > Assign segment values to structure
    > Define item
  12.  Define sub inventory( if you want)
  13.  “open periods
    > GL,PO,INV,AP”
  14. check on hand availability of a item
  15. Requisition
  16. RFQ
  17. Quotation
  18. quote analysis
    “TYPES OF PURCHASE ORDERS (4)>STANDARD PO
    >CONTRACT PO
    >PLANNED PO
    >BLANKET PO
  19. create PURCHASE RETURNS
  20. ” PO RECIEPTS
    Types
    1 Direct delivery
    2 Standard
    3 inspection
  21. “1 Direct delivery Receipts
    step 1 create standard PO > shipments > Receving controls > Receipt routing : Direct delivery
    step 2 Create Receipt on above PO
    step 3 verify Receiving control in PO
    step 4 Verify On hand availability in Inventory
  22. “2 Standard Receipt
    step 1 create standard PO
    step 2 Create reciept
    step 3 verify Receiving transaction summary
    step 4 verify Final destination
    step 5 verify Receiving transaction summary 
  23. 3 Inspection
    1 PO
    2 RECEIPT
    3 Receiving Transaction summary > check status
    4 Receiving Transaction > inspect > accept or reject items
    5 Receiving Transaction summary > check status >transactions > select accepted items to be delivered
    6 Receiving Transaction summary > check status
  24. create PURCHASE RETURNS
    STEPS
    1 Check on hand availability of an item
    2 Create & approve Purchase order : 19
    3 Create receipt for PO : 19
    4 Check on hand availability of an item
    5 create PURCHASE RETURNS on PO : 19
    PO > RECEIVING > RETURNS
    6 Check on hand availability of an item

 


 

AP SETUP steps

 1 FINANCIAL OPTIONS
PAYABLE OPTIONS
PAYABLE SYSTEM OPTIONS
   
 2 Open periods GL,AP
 3 PAYMENT WORKBENCH
 4 PRE REQ setups
   
 5 Accounting methods
>Accrual method
>Cash Method
 6 Create Bank ,branch and bank account 
 7 Create payment document
  8. Invoice types
STANDARD
DEBIT MEMO
CREDIT MEMO
PREPAYMENT
MIXED INVOICE
EXPENSE REPORT
RETAINAGE RELEASE
TRANSPORT INVOICE Apart from these there are invoices like
Adjustments
PO MATCHING of  INVOICE
QUICK MATCH

SELF BILLING CORRECTION INVOICE RECURRING INVOICE INTEREST INVOICE

WITH HOLDING TAX INVOICE

  9.Payment method
>single Payment
>Batch payment
 10 10.payment types (3)
>Quick
>manual
>Refund
 11 Create payment terms
  12. Create distribution set
>Full
>skeleton
  13.Create Standard invoice
>standard Invoice with PO
>With payment terms
>with distribution set
>with scheduled payment terms
>without PO
   
  14.Invoice types

>Debit memo
>Credit memo
>Prepayment
>Mixed invoice
>Expense report with and without prepayment
>Retainage release
>withholding tax invoice
>self billing invoice
>Recurring invoice
>Interest invoice

 15 Payment manager setups
 16 EBT setup steps
 17 invoice batches
 18 invoice cancellation
19 Stop & release payments
 20 VOID payment 
 21 REISSUE payment 
 22 Supplier Merge
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